They can click on a link to request permission from the file owner, and-assuming that person is around and amenable to the request-get access in a short period of time.ĭata Guardian has embedded permissions that enable or restrict printing and cutting information, making it much harder to bypass its security features. However, if that recipient sends the file on, that file cannot be opened.
That means an extra step that should remind the employee they are responsible now for sharing what may be confidential information, but the recipient’s path to working with the file is still pretty easy. However, if they want to send the same file to someone outside of the domain they have to give that person access to the key and that is done through special permissions applied while sending the related email. This means that an employee can create and send an encrypted file to a co-worker in the same domain pretty much the same way they do now with an unencrypted file. But, by default, employees within the same domain automatically have access to the keys for encrypted files created within that domain. Like most tools in its class, Data Guardian is policy driven. The encryption part is easy-if a bit resource intensive, but making sure the encrypted files can be easily accessed, shared, and yet still remain secured has been one of the biggest problems keeping encrypting at a file level far less than a universal practice. Let’s talk about Dell’s Data Guardian this week.Įncryption at scale for users is all about key management. Dell’s Data Guardian solution is targeted at fixing the problem of secure file sharing both inside and outside the firm. Apparently, and this should be no surprise, according to a recent Dell security survey the lack of an easy tool to better secure shared information is limiting collaboration both inside and outside the company. So, when a firm of Dell Technology’s size brings out a tool focused to make a critical corporate requirement-security-easy for users, I find it interesting and a behavior we should all work harder to encourage. Big companies making things easy for users doesn’t happen that often, largely because the bigger a firm becomes the more focused on volume buyers, regulations/compliance, and politics it gets and users tend to drop into noise. Earlier this week, I was briefed on Dell Data Guardian-a new offering from what is now arguably the biggest tech company in the world, focused on making file level security braindead-easy to use.
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